Welcome to Hillcrest Hunting Club Inc., LLC. We wish you a safe and successful hunt. Members must always be mindful of others applying God’s Golden Rule and being respectful and helpful to each other.
A. General Club Rules
1 - We must remember the club house and other areas are property belonging to the Giles family, RMS, Bearden, and the Mixon’s. We must not forget we are their guests. Also, remember the rules of our leases must be followed at all times.
2 - NO COON HUNTING ON ANY CLUB PROPERTY AT ANY TIME.
3 - During the rainy/wet season, please buddy up with other members to keep the number of vehicles on the roads of our property to a minimum. Please use four wheelers whenever possible.
4 - At no time will anyone go to or through an area/plot already selected by a member.
5 - No discharging of guns in club house area. No loaded guns are allowed in vehicles, club house or campgrounds. Weapons can be loaded only when you arrive at hunt area and must be unloaded before you depart hunt area.
6 - No member or guest can use another member’s climbing tree stand without permission. Tripods and ladder stands are open for general use. However, if a person uses a tree climber, they must use a full-body safety harness! If you use a climber, you cannot return to retrieve the climber until you draw that area again! You should bring it out with you as you leave that particular area!
7 - No deer can be left in cooler for more than 7 days. All deer left in the cooler must be tagged with the member’s name and date deer was placed in cooler.
8 - There will be no females in the clubhouse overnight.
9 - All new members are on probation the first year. All current members are subject to receive an official invitation letter annually to re-join. Membership at Hillcrest Hunting Club Inc. is by invitation only.
10 - No illegal drugs are allowed on any club property. No alcohol is allowed on property. Foul language will not be tolerated on club properties.
11 - Supplemental feeding of deer during the off season (February & May - September) will be allowed per state law. All feeders must have the owner’s name on them. Feeders found without a name will be confiscated and become club property. All supplemental feed and feeders must be removed no later than October 1st. Failure to remove feed/feeders will result in dismissal from Hillcrest Hunting Club, Inc., LLC.
12 - Keep all gates to the property closed and locked at all times. Do not leave gates open for any reason.
13 - During turkey season, a member may sign out for up to 3 contiguous areas.
14 - Hillcrest Hunting Club, Inc., LLC observes the state-wide youth hunt. The youth hunt is the Saturday before the opening weekend of gun season. All members are encouraged to participate and teach our youth about the outdoors because if you teach your child to hunt, you won’t have to hunt your child.
15 - Members are responsible for any children that are brought with them. Must have Liability Release & Medical Release forms signed by legal guardian(s).
16. The use of Hillcrest Hunting Club Inc., LLC website and group email is limited to official club business. In the case of official club business, all correspondence has to be approved through the Web Masters and/or Bob Stone.
B. Work Days
1 - Members are required to put in a total of five (5) workdays. Three (3) of your days must be on scheduled days with the remaining two (2) worked at your discretion.
2 – Only 8 hours may be worked by someone other than member and credit be given toward work hours.
3 - Members must sign up for or be assigned to a work team and complete tasks as scheduled by the Work Masters. The work team leader will verify completed tasks by members and the Disciplinary Board will determine the fine for missed scheduled tasks.
4 - $50.00 per day per tractor or piece of equipment will be paid to members who use their tractor/equipment for club activities. 5- Planting days are every day in September and October as needed.
C. Membership Dues/Fees
1 - Annual dues for 2017-2018 are subject to change as lands are added/expenses are increased. Annual dues cover the period from March 1st thru February 15th and include use of the camp, deer, turkey, squirrel, rabbit and quail hunting. Alabama law allows for the overlapping of some seasons, however, we are a deer hunting club, therefore, there will be no hunting of any other game during deer season. Campers using the campground will be subject to a pro-rated electrical bill for their part of the additional electricity.
2 - To ensure your space in Hillcrest Hunting Club, Inc., LLC for the upcoming season, please advise Hunt Master Bob Stone of your intentions by February 15th. One half of your dues will be due March 15, 2018 and the balance will be due on May 31, 2018. (If you need, or prefer, to pay your dues on a monthly basis this will be o.k., just let our treasurer know and be sure the full membership is paid on or before May 31, 2018 or you will not be allowed to hunt!) Our leases with RMS and Mr. Giles are due on June 15, 2018.
3 - There will be no refund of dues. Hardship situations will be decided and prorated on a case by case basis by the board of directors.
4 - Campers are to pay the estimated electric bill, (March-February), in advance with the understanding that an additional amount may be due or refunded. There will be no holding of camper spots without paying. Refer to the Hillcrest Hunting Club Inc. Campground Rules & Guide, Appendix A, for additional details and information.
D. Family Members and Guests
1 - Immediate Family defined as; Spouses, children and grandchildren under 19 years of age, 19 and over that is a full-time college student (15 hours) or in Military enlistment (4 year), hunt free. All guest will fall under the following rules: (CONSIDER-NO CHILD UNDER THE AGE OF 13 MAY SIT ON ANY STAND WITHOUT A LICENSED HUNTER 25 YEARS OLD OR OLDER AT ARM’S REACH. ANY CHILD 13-16 THAT PRODUCES AN ALABAMA HUNTER'S EDUCATION CERTIFICATE MAY SIT ON A STAND ALONE PROVIDED A LICENSED HUNTER 25 YEARS OLD OR OLDER IS AT THE NEXT CLOSEST STAND. NO EXCEPTIONS! NO CERTIFICATE - NO HUNTING ALONE! THIS IS FOR THE SAFETY OF EVERYONE IN THE CLUB.) Guests occupying a stand alone and not qualifying as an immediate family member must pay the guest fee.
2 - If a member’s Immediate Family (as defined in D #1) is on the property whether hunting with paid membership or with another paid member, their kill will be counted toward the family paid membership harvest. Also, in the event of an illegal kill, the fine will be against the family membership.
3 - Only Members and Immediate Family Members are allowed on Round Rock property.
4 - Members may not have more than one (1) guest (hunting or non-hunting) per hunt.
5 - Each paid membership allows 3 guest passes (hunting or non-hunting) for each hunting season. Deer (3), Turkey (3) and Small Game (3).
6 - A fee of $50.00 per calendar day for all game will be charged for guests, hunting or nob-hunting. (No split days.) When you bring a guest, you, the member are totally responsible for that guest and his/her actions, fines, fees and forms. There will be no fee for guest fishing. (All guests (hunting or non-hunting), both paid and Immediate Family members, share in your total membership inclusion of 3 bucks and 5 antlerless deer.)
Each guest (hunting or non-hunting) guest must sign in Guest Book.
Each hunting or non-hunting guest must wear an arm band while on property.
Each hunting or non-hunting guest is allowed one (1) deer harvest per season annually. (Buck or antlerless deer.)
Each hunting or non-hunting guest must pay the hunting fee before their hunt.
Immediate Family that is active military has the guest fee waived. All other rules, fees and fines apply.
Guests age 75 and older have the guest fee waived. All other rules, fees and fines apply.
Paying guests are not allowed to hunt Round Rock (management property).
No (hunting or non-hunting) guests on non-management properties after December 31st. (Hillcrest, Bearden & Mixon.)
7- Each (hunting or non-hunting) guest that you bring must complete a guest application form and pay fees in full at the time of their hunt.
8 - The (hunting or non-hunting) guest will remain with the member at all times. Members MUST drop off/pick up guest at each hunt. At no time should a guest be allowed to "wander about" club property alone.
9 - Members bringing a guest turkey hunting (hunting or not) must hunt within the 3 contiguous zones the member signs out.
Guests must accompany the member in the area signed out by the member.
Gobbler harvest must have harvest fee paid on the day of harvest.
Gobbler harvest fee = $50.00
10- Hillcrest Hunting Club, Inc., LLC is not responsible for any spouse or children a member brings to the club property.
11 - Members who bring spouse and/or children hereby waives Hillcrest Hunting Club, Inc., LLC's liability.
E. Signing Out For An Area/Food Plot
1- Upon arrival at the camp, each member is required to record his/her name into the hunter's log book which is located in the camp clubhouse. If a member brings a guest (hunting or non-hunting), the member should log the guests name in the Guest Book, which is also located in the camp clubhouse. (This is to serve as a checks and balances system with guest application forms).
2- Once you have signed in, place your name chip in the box to be included in the draw for the current hunt. Only members with dues paid in full will draw for an area/food plot at the appointed time. As each name is drawn, the member will select an area/food plot until all members have drawn. The member will place his/her name on the corresponding line on the sign out board. This is an effort to remain safe and know where our members/guests are in case of an emergency.
3- If there are any area/food plots remaining, then a member may select again for his hunting guest following the above procedure. If all areas/plots are taken then the member and guest will hunt together. At no time shall a guest or anyone other than a member be allowed to draw.
4- AM Hunt- area/food plot drawing will be at the hunt camp club house at 4:30am. Members who miss the 4:30 a.m. drawing may still sign out an area by 9:00 a.m. All area/food plots must be vacated by 11:00 a.m. No one should be walking around food plot areas after their hunt, because as this will affect the afternoon hunt.
5- PM Hunt- area/food plots drawing will be at the hunt camp club house at 1:00 p.m. The afternoon hunt will end per state law, currently 30 minutes after sunset.
6- All day hunt – After the a.m. drawing, the member must mark his/her name IN RED on sign out board. The hunter cannot change his/her mind later in the day and participate in the 1:00 o’clock drawing once they have committed to an all-day hunt. Members who miss the 4:30 a.m. drawing may still sign out an area/food plot for an all-day hunt as long as they sign out by 9:00 a.m.
7-Those who are not present at the designated draw time will choose from areas that remain on a first come, first served basis. When signing out late, members should make every effort not to disturb hunters already on the area/food plot.
8- For safety reasons all members must return to the club house and remove their names from the board. If you are not going to hunt the afternoon hunt, you will need to log out and place your chip back on the board No one should erase another member's name from the sign-out board.
9- Use of the shooting range will be restricted to the hours of 11:00 a.m. until 1:00 p.m. during any hunting season. a. The shooting range will be closed if a hunter has signed out all day for Hillcrest stands #1, #2, #3, #4, #5, #41 or #55.
F. Harvest Rules/Records
Preface: We must remember to be good stewards of the properties and game. We strongly suggest that you take only antlerless deer that you plan to eat. We are not a meat-hunting club. It is recommended that you take a large one and that you do it early in the season.
a. To comply with Alabama law, when an animal is taken, the harvest record included on your license must be completed before the animal may be moved.
b. Game Check is now mandatory. Following completion of the harvest record, hunters are required to report all deer and turkey harvests within 48 hours through Game Check using the Outdoor Alabama app for iPhone and Droid smartphones, online, or telephone (1-800-888-7690).
c. Current regulations allow for up to 3 bucks to be harvested per licensed hunter each season. If one licensed hunter harvests all three (3) bucks, per Alabama State Law (page 16): “One of the three must have at least 4 antler points 1” or longer on one main beam.” “A point is an antler projection of at least one inch in length from base to tip. Main beam tip shall be counted as a point regardless of length.” 2. Hillcrest Hunt Club General Harvest Rules:
NOTE: Violations of the following rules will result in fines per Section I. (Fines and Penalties):
a. No deer weighing less than 60lbs. may be harvested.
b. No spikes may be harvested. Spikes are defined as having bare antlers visible above (the) natural hairline. (Spikes with a beam 15 inches in length – or – 12 Inch spread as measured from the widest point from the inside WILL be considered legal.)
c. Each paid club membership allows only three (3) bucks and five (5) antlerless deer harvested per hunting season; (Including Youth, Bow, Black Powder and Gun seasons.) (All member’s immediate family & hunting or non-hunting guests, (defined in section “D Family Members and Guests”), share in your club-membership total of a 3 buck and 5 antlerless deer limit.) Each additional buck or antlerless deer taken by an immediate family member or paid hunting guest will result in Section I. Fines and Penalties.
d. Each person taking a deer or turkey must report the kill that day.
e. All game killed will be brought to the camp house.
f. Record of all deer killed must be recorded in the harvest book located inside the cabinet at the weighing and dressing area.
g. All harvests will be weighed using the Hillcrest scale at the weighing and dressing area.
h. A record of all deer and turkey harvested will be recorded in the harvest book in the cabinet at the weighing and dressing area.
i. Each person taking a deer must remove a jawbone, completely fill out a jawbone tag including the plot name and number, attach the tag to the jawbone and deposit it in the jawbone basket within 14 days of harvest.
j. Each person taking a turkey must fill out a turkey harvest card (recording weight, beard length and spur length) and deposit the card in the box located in the cabinet at the weighing and dressing area.
k. A photograph of all harvests (deer and turkey), will be taken and emailed to Hillcrest Hunting Club, Inc. LLC at email@example.com when the harvest is brought to the camp. The photo should clearly show the hunter who took the harvest, the animal harvested and a completed dry erase board with the hunter’s name and harvest number matching the harvest log book.
l. All persons harvesting any game will be responsible for disposing of remains.
m. No dogs allowed on the property for hunting during the state established deer season. Dogs are only allowed following the state established deer season through February 28th for small game only.
n. Immediate family members, (spouse, child or grandchild under the age of 19, a full time student in college (15 hours), Military enlistment (4 years) of a Hillcrest member will be allowed a hunter's choice one time only. This is to allow that family member who has never taken a deer ever to do so. (This will not be included in the total of 5 antlerless deer and must use the harvest tag with a red sticker). Limited to Hillcrest, Bearden & Mixon properties only. Management area not included.
o. Violations of the above rules will result in fines per Section I. (Fines and Penalties). 3. Additional rules for Round Rock Management Property:
a. No antlerless deer may be harvested on Round Rock (management) property after December 15th. b. Only immediate family members are allowed on Round Rock (management) property. No paid hunting guests.
c. Bucks must have antlers with a minimum of 12” inside spread or (1) 15” main beam.
d. Violations of the above rules will result in fines per Section I. (Fines and Penalties). completed before the animal may be moved.
G. Camp House, Campground & Hunting Areas
1- Please remember that each member is responsible for his/her own mess. Always clean up behind yourself.
2- Each member will leave the stand in good order. All cans, and any items brought to the area/food plot by the member must be removed when leaving area/food plot.
3- The member is responsible for maintaining and keeping clean his/her camp or bunk area. This includes the grass cut and garbage picked up and disposed of.
4- The camp house is for all to use and for all to keep clean. We must all do our part in maintaining the entire camp area.
5- All pets must be kept contained and not allowed to roam freely. No pets in camp-house. 6- See campground rules for additional information deemed by the Campground Committee.
H. Disciplinary Board
1- In an effort to maintain the level of quality time spent while on Hillcrest Hunting Club Inc., LLC properties, a new Disciplinary Board has been established. This board consists of a minimum of five (5) members that have three (3) or more years vested in the club and selected to serve per the member vote. Those currently serving on this board are; Dare Lowery, Darrell Dinkel, George Donachricha, Walter Ammon and Jeff Craddock.
2- Any member or guest that has broken a rule will be taken before this board.
3- All fines imposed by this board must be paid before said member is allowed to hunt on any property. 4- All decisions made by the board are final.
I. Fines and Penalties
1- The severity of the fine will be equal to the severity of the offense. All fines are set by the Disciplinary Board.
Fines for breaking the Hillcrest Hunting Club, Inc., LLC rules are as follows:
1st offense $150.00 - $250.00; 2nd offense $250.00 - $350.00 3rd Offense - member will be banned from the club and all property for the rest of the season with no refund of dues. Membership will be offered for the following year if approved by the Board.
J. Campground Committee
The Campground Committee consists of six (6) members: Those currently serving are: Tony Danley – ChairmanDoug Scruggs Greg HolmesJimmy Lewis John GroganTeddy Keller
K. Board of Directors
The Board of Directors will consist of five (5) members who are voted on at the Annual Meeting and who will serve with staggered ending terms.
Those currently serving are:
Tony Danley- March 2019 Jimmy Lewis - March 2020 Robert McManus - March 2020 Walter Ammon – March 2018 Darrell Dinkel – March 2018
Walter Ammon and Jeff Craddock - Work Masters Lisa & Jeff Craddock – Web Masters Walter Ammon – Camp-house Master
Teddy Keller – Sergeant at Arms Greg Holmes – Sergeant at Arms
Hillcrest Hunting Club Inc., LLC prohibits discrimination against applicants for membership on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status or sexual orientation.
HILLCREST HUNTING CLUB CAMPGROUND RULES & GUIDELINES (Approved March 11, 2017 at the Annual Meeting)
Allowable Camper Definition- For the purposes of this document and rules, campers are defined as a motorized or pull-behind vehicle with living accommodations meeting highway requirements. This does not include portable buildings or other living accommodations without the means for transport. Any camping equipment not meeting these requirements at the effective date of this Rule may be grandfathered at the discretion of the Camper Committee and Hillcrest Hunting Club Board. 1. Housekeeping: · Each camper has a choice to dispose of their garbage or secure their container to ensure litter will be contained while not on the premises. If any garbage is scattered it is up to the camper to clean it up. · Each camper needs to keep their camping area in a neat and orderly manner at all times. · Campers pets; each camper is to be considerate and respectful of other related to pets in the campground area. All campers dogs when at the campground area must be contained, i.e. pen, cage, leash, chain, cable, etc. as not to allow their animals to roam freely while at the campground. 2. Quite time during hunting season: · All campers shall contain/restrict loud activities on the premises within the campground after 9:00 pm. 3. Parking: · One personal vehicle at the member’s camping area during the hunting season. All other vehicles to park in remote areas. ·No blocking of the roadway is permitted at any time. Please be respectful of other campers. The road through the campground should always be passable. · No blocking another members camper area preventing their access is permitted at any time. 4. Power & water usage: · Always turn water source value off (valve in the ground) when leaving the campgrounds. · Always minimize leaving lights or any other power source on during the time you are not on the premises. 5. Commitment to a camping area for the member: · When a member determines to occupy a camper area, he/she is required to pay the predetermined electrical power usage fee in the beginning of the membership period where the deadline of payment will align with the standard hunting club dues. A security deposit of $100.00 is due beginning of your first year of campground committal, (March 15th) to be held in escrow which shall be reimbursed at the fiscal year end if relinquish your commitment to the campground. · If a camper moves in the period of September, he/she will be required to pay a value equal to (6) months of the annual determined power deposit as set by campground committee. · The projected campground fees beginning at the new fiscal year shall be paid by March 15th. In the case of existing members who occupy a lot don’t meet the aforementioned date with their payment, their circumstances will be reviewed by the campground committee to arrange for their camper to be removed April 1st. · There will be no refunds if the member decides to cancel their membership based upon a (6) month/semi-annual basis (March to August/September to February), except under the following conditions: *Hardship (to be determined by the campground committee) *The active member is required to relinquish their membership by the Disciplinary Committee and Board of Directors *Any overages which are not determined to a “hardship” circumstance; those funds shall be accredited to the “Club General Funds”. · When a member makes a commitment to a particular lot number/location, he/she is obligated to that lot number/location through the end of the effective period for that year. If the camper determines they want to relocate to a different lot, the change to be relocated can be committed to an available, vacant lot at the new year after payment is received. · If an existing member determines he/she will not rejoin their membership for the next effective year, their camper shall be required to be moved by end of February. Should the owner of the camper fail to remove the camper from the property by the end of February, Hillcrest Hunting Club will relocate the camper to an alternate location.If said camper is not removed from the property within 30 days it shall become the property of Hillcrest Hunting Club to dispose of as it sees fit. 6. Effective period for campground lot rental: The lot rental period shall be based upon an annual basis from March 1 through February 28th and 29th on leap year. 7. Determining lot (electrical power usage) fee/rental: · At the conclusion of the effective power usage fees period for each individual side (A, B, or C), annual cost for the previous 3 years will be analyzed to calculate an average monthly cost, which will be payable as described above. This cost will be used as a projection for the next effective year’s period plus 10% to allow for variation in use. Example: Annual cost over 3 years = $10,000.00 Average members for that year = 25 Average monthly cost based on 25 lots = $10,000.00 / 25 = $400 per lot. Lot cost average per month equals $33.33 + 10% $3.33 per month = $36.66 x 12 months = $439.92 average estimated lot fee for the next effective year per lot. · If the annual cost exceeds the estimated projection of cost, the overage will be equally divided to the campers for the effective year. If the annual cost is lower than the estimated projection of cost, the under run will be placed in a Camper Fund to be used for maintenance of the camper area for such items as power, septic system, water, drainage issues, etc. 8. Other appliances on campground by individual campers: · To be fair to all campers and conscientious about conserving energy, individuals who maintain freezers at the campground consider the power usage consumed while in operation. A small freezer operates on an annual basis at approximately $30.00. 9. Encroachment on others camping area: · Each member is to be mindful of their neighbors camping area and not intentionally or unintentionally take domain of their specific areas · The domain is measured in between the sewer access points of the neighboring domains. · If the campground committee deems a camper has occupied another camper’s area, that camper will be asked to resolve the matter immediately. 10. Hillcrest Hunting Club is not responsible of any damages of personal property: · Damages of personal property on the premises which have occurred due to natural causes or un-natural causes, i.e. weather, trees falling, thefts, fire, etc. are the responsibility of the camper. If necessary, the member should consider required insurance if desired to cover loses such as described above. 11. Speed Limit: · Be considerate of surrounding areas of vehicles, pedestrians, tractors and other equipment when driving through the campground area · Maintain a safe speed with all vehicles, four wheelers, tractors and any other equipment during all times on the premises. 12. Loaded Weapons: · Loaded weapons are not permitted at any point of any area in the campground, (exception of handguns) · Discharge of weapons are not permitted in the campground at any time (with the exception of safety, such as snakes, etc.) I have read and understand the campground guidelines and agree to the terms & conditions stated by formal signature below: 13. Agreement and Signatures Each person securing a camper site shall is required to sign 2 copies this agreement (one for their records and one for the Club’s records) and abide by these and all rules set forth by Hillcrest Hunting Club. Failure to abide by the rules will result in termination of membership and a notice to the member by the Board that they have 30 days to remove their camper from Club property. ___________________________ Date:__________ Name Tony Danley Campground Committee Chairman